We welcome the participation on individuals and organisations in helping us populate the site with images

Individual participation
Members and Moderators have different ways of submitting images.
-Members can upload images via Flickr.
-Moderators have the ability to link directly to external websites (once they sought appropriate permissions).

Members
Help us make Design and Art Australia Online a truly useful research resource by contributing your Flickr images to our groups and help enrich our database!

The Flickr project is helping Design and Art Australia Online to capture the visual richness of Australia’s Design and Art History.
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If you hold copyright to an image of a work you can submit images of works and objects or digital scans of historic photographs.

Follow these steps

( If you want to put your images with the Design and Art Australia Online Flickr – which is helpful and nice follow the following steps. If not go straight to Step 3)

Sharing Images into our Flickr group pool
a Visit the Design and Art Australia Online group, by searching for ‘Design and Art Australia Online’ under the ‘groups’ tab in Flickr, or by following this link:
Design and Art Australia Group
b. Click on the ‘Join this group’ link and follow the prompts
c. Read through the group rules for guidelines about contributing to Design and Art Australia Online, including information on captions, tags and licences.

3. Upload your images to Flickr.
4 If you flag your photos ‘hide this photo from public searches’ your photos cannot be transferred into Design and Art Australia Online.

(If adding your images to Design and Art Australia Online group do the following steps, if not move to Step 5)
a. Add your images to the Design and Art Australia Online group by clicking on the ‘send to group’ icon located above each of your images in your personal pool.

5. Remember to add accurate tags and descriptions to your photos because those are what the search is based on.
6. LAST STEP- add your image URL into Design and Art Australia Online.
Once you image is in the Group pool (or just on Flickr in your own pool) there is one last step. You need to grab the flickr image URL. Paste the Flicker URL into the Image URL Field of the Create New asset Box which opens when you add an image to a Work in Design and Art Australian Online database.

To make images optimal for database use
-Consider licensing your image with Creative Commons
-Include detailed titles, descriptions and tags – Upload high-resolution images, e.g. 2500 × 1900 pixel – Include alternative contact details or check Flickr mail regularly

Moderators
Moderators can also upload images to Flickr. They can also upload images from appropriate sites.

Linking Images to external sites
1. Read Links policy
2. Ensure that you have permission to present thumbnail images from another site onto Design & Art Australia Online. (You will not be able to upload images, unless you warrant that you have gained permission)
3. You will need to upload two separate links:
a.Source Image URL: The first link grabs the image. This link will always end in .jpg
b.ReferencePage URL. The second link is the page that the user will go to once they click the thumbnail. The URL string should be different from the Source Image URL.

(We’ll be putting up more detailed instructions and screencasts shortly)

To find your Flickr images in the National Library of Australia’s Trove Service
We currently provide twice yearly update to Trove. We are currently developing capability for automated updates so your images will appear more quickly in this vital National Library of Australia project.

Organisations
If you have joined Design and Art Australia Online to increase access to and use of your image collections, or if you are thinking about doing so; the following information provides an overview of how the service works and the standards that underpin it.

The benefits of participating in Design and Art Australia Online

The benefits to your agency in participating in Design and Art Australia Online are both strategic and operational and include:
-participating in a national research service provides a high level of awareness and access to your own image collections and services;
_ the opportunity to work across disciplines and sectors while not losing the integrity of your unique collection and ongoing promotion of the collaborative nature of the service may attract additional funding;
-the opportunity to help shape and share the future directions of Design and Art Australia Online and to ensure that your research areas area represented;
-opportunities to gain access to new user communities – links between the service and other national and international services are explored by Design and Art Australia Online on behalf of all participating agencies to target new markets, such as the education sector or the genealogy sector; – supporting the use of the current and metadata standards will improve the quality of resource description; – information-sharing between participants with regard to Web design, source code, metadata and image standards; and
-connections made by Design and Art Australia Online to other services overseas are valuable in terms of both gathering operating advice and extending markets.
The benefits to your users in having your collection available via Design and Art Australia Online are:
-the ability to search across a range of Australian cultural agencies more easily in terms of time and simplicity in a complex Web environment;
-increased access to collections through the 'one-shop stop’ design with links to significant collections, exhibitions and other art and design data resources around the nation;
-increased consistency in search results through the use of standard descriptive information; and – the increased breadth of coverage resulting in a higher level of satisfaction, and encouraging continued use of the service.

How Design and Art Australia Online works
Each image in the service is held on a participating agency’s web site and is displayed as a thumbnail with information that describes the image on the relevant Design and Art Australia Online page. This descriptive information entails Title, Date, Note and Medium Tags as well as metadata. Design and Art Australia Online uses metadata in the Dublin Core, RIF-CS, DC, EAC-CPF, XML, RDFA formats.

The preview or 'thumbnail’ images in search results are retrieved from Design and Art Australia Online’s site at the time of a search where they held centrally. Once the thumbnail image is clicked, the user is referred to the page where the image is presented in context on the source site. Thumbnails images are published without alteration or cropping

This system is simple and scalable. It adds value to the pictorial collections of cultural agencies already accessible on the Internet through their amalgamation within Design and Art Australia Online. The technical investment needed to exchange metadata and content the Design and Art Australia Online is low especially if image collections are already available on the Internet.

More information will be made available shortly. Contact daao@unsw.edu.au